Address:
Coastside Fire Protection District
1191 Main Street
Half Moon Bay, CA 94019
Phone:
(650) 726-5213

Enterprise System Catalog:

Vendor and product:
Tyler Technologies, Incode
System purpose:

Accounting software for accounts payable, accounts receivable and invoicing.

Categories/types of data:

vendor contact information, billing information, invoices/purchases, tax information

Dept./primary custodian:
Administrative Office
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
ESO, Firehouse Software
System purpose:

for scheduling, tracking and conducting business inspections, hydrant maintenance, fire pre-plans, tracking new construction projects/inspections/fee collections.

Categories/types of data:

Business name, address, and contact information, hydrant locations, new construction addresses/permit numbers.

Dept./primary custodian:
Administrative Office
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
FileMaker Pro, FileMaker Pro
System purpose:

for invoicing customers, tracking and scheduling business inspections, tracking permits, and other administrative documents

Categories/types of data:

customer contact information

Dept./primary custodian:
Administrative Office
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft Office 2011, Microsoft Word
System purpose:

to create agendas, letters and other administrative documents

Categories/types of data:

customer contact information

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft Office 2011, Microsoft Excel
System purpose:

for financial accounting reports

Categories/types of data:

accounting

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
ParcelQuest, ParcelQuest
System purpose:

Used to retrieve property owner contact information/mailing address, APN, location and description of lot.

Categories/types of data:

Property information, assessors parcel number, lot description and location.

Dept./primary custodian:
Not applicable
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Microsoft Office 2011, Microsoft Outlook
System purpose:

for email, contacts.

Categories/types of data:

contact information, email messaging.

Dept./primary custodian:
Not applicable
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Engineering Data Software, Engineering Data Software
System purpose:

for charging benefit assessment tax and weed abatement fees on property tax roll.

Categories/types of data:

APN, property owner contact information

Dept./primary custodian:
Administrative Office
Frequency of collection:
As needed
Frequency of update:
As needed